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SentinelHSE
Safety inspections

The round is only worth the hour if the findings outlive it.

A schedule with names against it, findings graded as they are seen, and every one of them turned into owned work before the inspector gets back to the office.

See it on your own dataBook a 20-minute walkthrough

Nobody fakes an inspection. They just stop finding things.

The failure mode is not a forged signature. It is a real walk, done in a hurry, by somebody who already knows what the area looks like. The form gets a tick, the month gets a green square, and the finding that mattered was never written down — because writing it down meant a form back at the desk.

Then the audit asks for twelve months of records and gets twelve months of nothing found. Which is a worse answer than a list of problems, and everybody in the room knows it.

A round that closes clean every month is either a perfect area or an unopened pair of eyes — and the record cannot tell you which.
The mechanism

Grade it where you see it

Four things, and the fourth is the one that decides whether the hour was worth spending.

01

The round is a record before it happens

An area, a date and a named inspector, booked ahead. A schedule that lives in somebody’s head is a schedule that quietly loses its worst month.

02

Each finding is its own line

Written at the thing, with its own grade. One free-text box for a whole walk is how four problems become one paragraph nobody can action.

03

The grade does the triage

Critical and high surface the moment the round completes. Low is still on file — it is what turns a nuisance into a pattern six months later.

04

Findings become owned work

Into the same corrective-action tracker incidents, near misses and failed equipment checks feed. One queue, one overdue count, one place to look.

The new inspection form on a phone: a name field, a scheduled stage chip, location and inspector pickers, a date of 09 Aug 2026, camera and gallery buttons, and a create button

A round is a record before it is a walk

The form opens on Scheduled and asks for the three things that make a round accountable: where, when, and who. All 17 of the rounds in the programme below carry every one of them.

That is the difference between a programme and a habit. A walk that was never booked cannot be missed — it can only be forgotten, and forgetting leaves no record at all.

Three of the rounds shown are still ahead of today, sitting on their inspector's planboard lane without a planner having touched them.

A completed round and the composer that fills one, every control on both. Hover a card to light that control on the screen, or hover the screenshots themselves to magnify them and click to open one full size.

A safety inspection record on a phone: the round title, a completed stage, the date, the area, the named inspector, a stage control, and two graded observations

A completed round

The inspection finding composer on a phone: two recorded observations, a text field reading add an observation or finding, a severity picker offering low, medium, high and critical, an add observation button, and camera and gallery buttons

Recording what you see

Screenshots from a working build. Illustrative records — not a customer.

The programme

26 rounds, eleven areas, one month

A live programme from a working month, filterable by stage, area and inspector — and searchable across the text of the findings, not just the round titles.

Inspection programme

One working month — every round with an area, a date and a named inspector

Illustrative data — not a customer
Shown
17
Completed
11
Findings
39
Critical
3
Stage
  • 4
    CriticalCompleted

    Weekly fabrication hall inspection

    Area
    Gary — Weld Bay 2
    Inspector
    Victor Ramos
    Date
    Findings
    4
  • 3
    HighCompleted

    Monthly warehouse safety walk

    Area
    Houston — Warehouse A
    Inspector
    Robert Pierce
    Date
    Findings
    4
  • 5
    HighCompleted

    Chemical yard and bunded storage

    Area
    Houston — Chemical Yard
    Inspector
    Emily Carver
    Date
    Findings
    4
  • 7
    CriticalCompleted

    Dock and yard traffic inspection

    Area
    Houston — Loading Dock 3
    Inspector
    Robert Pierce
    Date
    Findings
    3
  • 6
    HighCompleted

    Tank farm integrity and access

    Area
    Baton Rouge — Tank Farm B
    Inspector
    Derek Coleman
    Date
    Findings
    3
  • 9
    HighCompleted

    Maintenance shop and tool crib

    Area
    Houston — Maintenance Shop
    Inspector
    James Okonkwo
    Date
    Findings
    4
  • 11
    CriticalCompleted

    Production floor monthly inspection

    Area
    Ridgeline Houston Plant
    Inspector
    Tanya Brooks
    Date
    Findings
    4
  • 10
    HighCompleted

    Paint booth and finishing area

    Area
    Gary — Paint Booth
    Inspector
    Victor Ramos
    Date
    Findings
    3
  • 12
    HighCompleted

    Drum storage and waste area

    Area
    Baton Rouge — Drum Storage
    Inspector
    Emily Carver
    Date
    Findings
    3
  • 8
    MediumCompleted

    Distribution centre monthly walk

    Area
    Phoenix — Dock Apron
    Inspector
    Robert Pierce
    Date
    Findings
    2
  • 14
    MediumCompleted

    Paint booth LEV and fire protection inspection

    Area
    Gary — Paint Booth
    Inspector
    Victor Ramos
    Date
    Findings
    2
  • 16
    HighIn progress

    LEV survey — solvent decanting bench

    Area
    Houston — Chemical Yard
    Inspector
    Priya Natarajan
    Date
    Findings
    1
  • 15
    LowIn progress

    Office and common areas quarterly

    Area
    Ridgeline Corporate Office
    Inspector
    Karen Liu
    Date
    Findings
    1
  • 17
    HighIn progress

    Confined space equipment verification

    Area
    Baton Rouge — Tank Farm B
    Inspector
    Derek Coleman
    Date
    Findings
    1
  • 19
    Scheduled

    Weekly fabrication hall inspection

    Area
    Gary — Weld Bay 2
    Inspector
    Victor Ramos
    Date
    Findings
    —
  • 18
    Scheduled

    Monthly warehouse safety walk

    Area
    Houston — Warehouse A
    Inspector
    Robert Pierce
    Date
    Findings
    —
  • 20
    Scheduled

    Maintenance shop and tool crib

    Area
    Houston — Maintenance Shop
    Inspector
    James Okonkwo
    Date
    Findings
    —

Seventeen of 26 rounds in the month — 13 completed, three under way and 10 already on the schedule. 41 findings came off the completed ones, every one of them graded and on file. A round that has not been walked shows a dash rather than a zero.

Export the filtered set

The same programme, in the hand

Grouped by stage, so a supervisor opens the app and sees what they are walking today. The whole round happens here: open it at the area, add findings one at a time, complete it standing where you finished.

Search runs across the findings as well as the titles. Searching “racking” finds the walk that recorded the damaged upright, which is the only way twelve months of rounds are worth keeping.

The inspection list on a phone: a counter strip and the rounds grouped into scheduled, in progress and completed, with a search field
What it found

41 findings in a month, every one graded

An inspection programme is judged on its findings, not its completion rate. One of those numbers is about condition; the other is about attendance.

  • Critical37%
  • High1537%
  • Medium1946%
  • Low410%

3.2

Findings per completed round. This is the number worth watching, and the one a completion percentage hides. An area that drops toward zero has either been fixed or stopped being looked at.

41

Thirteen rounds, 41 graded findings. Not a completion rate. A programme is judged on what it found, and on whether those findings went anywhere.

A hundred percent completed with nothing found is a programme telling you it has stopped looking. Thirteen rounds producing 41 graded findings — three of them critical — is one that is working. The low ones matter too: on their own they are a nuisance, and across six months they are a pattern.

Worked example

Four findings, one of them critical

None of these is exotic. All four are the kind of thing that is visible to anybody who looks, and invisible to anybody who doesn't.

Round 4

Weekly fabrication hall inspection

Gary — Weld Bay 2 · Aug 06 · Victor Ramos · one hour

  1. 01Critical

    Junction box beside bay 2 missing its cover plate — conductors exposed at chest height.

  2. 02High

    Oxy/fuel cylinders standing unsecured against the bay 3 wall, with no separation between them.

  3. 03Medium

    Welding screens between bays 1 and 2 burnt through at eye level.

  4. 04Medium

    Extraction at bay 1 measured well below its design flow.

The box was isolated before the inspector left the bay. That is the interim control, not the fix — the fix is a corrective action with a name and a date on it.

Follow action 22 into the tracker
The loop

A finding that stays in the inspection is just a nicer notebook

The round records what was seen. The corrective action carries what was done about it — and it lives in the same queue as everything else, because a second overdue list is a list nobody reads.

One queue, one overdue count

Findings raise actions into the same tracker as incidents, near misses, hazards and failed equipment checks. Not an inspection to-do list living beside a CAPA to-do list.

An owner and a date, chased

Assigned to a person, not a team inbox, with a due date agreed when it is raised and automatic chasing when it runs late.

Managers know the same day

Notified when a round is scheduled and again when it completes, so the findings land while the walk is still fresh rather than in a monthly pack.

Findings do not close because the inspection closed. The round completes; the action stays open until somebody does the work and it is reviewed. See what happens to it next in corrective actions.

The chain

From booked to retained

Nine steps, and the first of them happens before anybody walks anywhere.

  1. 1

    Scheduled

    Area, date and a named inspector. The record exists before the walk does, which is what makes a missed round visible instead of silent.

  2. 2

    Assigned

    The inspector is notified, and it lands on their planboard lane without a planner touching it.

  3. 3

    Walked

    Opened on the phone at the area, not reconstructed at a desk afterwards. Captured where there is signal and synced when there is.

  4. 4

    Findings recorded

    One line each, graded low to critical as they are seen. The composer is inline — no second screen, no form to come back to.

  5. 5

    Photographed

    Evidence attaches to the round. A photograph of a missing cover plate is a record; “electrical issue in bay 2” is a recollection.

  6. 6

    Completed

    Managers are notified the same day, so the findings land while the walk is still fresh rather than at the end of the month.

  7. 7

    Actioned

    Each finding becomes a corrective action with an owner, a date and automatic chasing. Findings do not close because the inspection closed.

  8. 8

    Searchable

    Across the text of the findings, not just the round’s title — searching “racking” finds the walk that recorded the damaged upright.

  9. 9

    Retained

    Every field change attributed, the filtered set exportable, the whole programme retrievable at audit without rebuilding it.

Oversight

An hour a week per area is real money. Ask what it bought.

Three numbers a Plant Director can read off this programme, none of which a completion percentage will give them.

3.2

Findings per round

Per area and per inspector, filter-aware. An area trending toward zero has either been fixed or stopped being looked at — and this is the number that makes you ask which.

CriticalHighMediumLow

Four grades, word and colour

The severity word stays on the pill everywhere it appears. Grading by colour alone fails for a lot of readers on a four-step scale, and a grade nobody can read is a grade nobody acts on.

Stage is deliberately colourless. The schedule is furniture; the severity beside it is the news.

ScheduledIn progressCompleted

Live, and counted on the server

The board updates when a colleague completes a round. Counts follow the filter and are computed server-side, so they stay right at any volume rather than tallying whatever one page happened to load.

Fields can be renamed, hidden, defaulted or required; every change is attributed in the audit trail.

Evidence

What an auditor actually asks for

Not “do you inspect”, but “show me the programme, the findings, and what happened to them”.

  • ISO 45001:20189.1

    Monitoring, measurement & analysis

    Where the evidence comes from

    A scheduled programme with graded results, per area, rather than a folder of signed forms

  • ISO 45001:20186.1.2

    Hazard identification & risk assessment

    Where the evidence comes from

    Findings feed the hazard register and the corrective-action tracker on the day they are recorded

  • ISO 45001:201810.2

    Incident, nonconformity & corrective action

    Where the evidence comes from

    Finding → owned action → verified closure, in the same queue as incidents and near misses

  • ISO 45001:20188.1.2

    Hierarchy of controls

    Where the evidence comes from

    What the resulting action actually changed, recorded against the hierarchy of controls

  • ISO 45001:20187.4

    Communication

    Where the evidence comes from

    The inspector notified on assignment; managers notified the day a round completes

  • ISO 45001:20187.5

    Documented information

    Where the evidence comes from

    Every round and every finding retained, attributed and retrievable

  • OSHA 29 CFR1910 Subpart A–J

    General duty and workplace conditions

    Where the evidence comes from

    Documented periodic inspection of areas and equipment, with the finding and its abatement on the same chain

SentinelHSE supports evidencing these requirements. Certification is an audit of your organisation, not of software — any vendor who tells you their product makes you compliant is selling you a problem.

See all twelve ISO clauses in the full map
Objections

The seven things you are already thinking

Including the one that sounds like good news until you look at it.

Then answer this without leaving your desk: what did the last four warehouse rounds find, and which of those findings are still open? Paper holds the walk perfectly well. What it cannot do is let you ask a question of twelve months of walks, or make a finding somebody else’s dated job before the inspector gets back.

Then the interesting number is findings per round, not completion. A programme at a hundred percent finding nothing is measuring attendance. In the illustrative month on this page that number is 3.2 — and if one of your areas is trending toward zero, either it has genuinely been fixed or it has stopped being looked at, and the record alone cannot tell you which.

For a general safety round, no — the inspector records what they find and grades it low to critical. A fixed checklist trains people to look only at the list, and the thing that hurts somebody is usually not on it. Equipment inspections are the checklist-driven ones, with their own step-by-step forms: 10 points for an extinguisher, 15 for a first-aid box. Two different jobs, two different tools.

The round is captured at the area and syncs when there is signal. That matters more than it sounds — the moment a walk has to be written up somewhere with coverage, it gets written up from memory, and a finding written from memory is a finding that lost its detail.

Whoever the corrective action names. Findings do not close because the inspection closed — they go into the same tracker as incidents, near misses and failed equipment checks, each with an owner, a date and automatic chasing. The round records what was seen; the action carries what was done about it.

No. People inspect. The platform schedules the round so it exists before it happens, puts a name and an area on it, captures each observation where it is seen, grades it, and makes sure every finding becomes owned work. That is a smaller claim than most vendors make and it is the one that survives a plant.

Yes, including on your own infrastructure. Permissions are granular — view, create, update and delete — and every field change is attributed in the audit trail.

The platform does not inspect. People inspect. It schedules the round so it exists before it happens, holds the 17 shown here with an area, a date and a named inspector on every one, captures each observation where it is seen, and makes sure the findings become owned work.

See it on your own data

Send us last quarter's inspection forms — scans are fine. We'll load them, grade the findings, and show you which areas are producing findings and which have gone quiet.

Book a walkthroughCorrective actions

45 minutes. The quiet areas are usually the interesting part of that conversation.