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SentinelHSE
First aid readiness

The cabinet is on the wall. Is anything in it?

Every first-aid kit, eye-wash station and AED on site — located, owned, inspected on a schedule, and provable. Checked from a phone in front of the cabinet, not from a clipboard afterwards.

See it on your own dataBook a 20-minute walkthrough

Nobody discovers an empty kit at a good moment.

First-aid equipment fails quietly. Someone takes the last pair of gloves and does not say. The burn gel expires. A pallet gets parked in front of the eye-wash station. Nothing announces any of it — until a worker needs it, or an inspector opens the door.

And the paper record is worse than no record, because it feels like an answer. A signature sheet taped to the cabinet proves somebody signed a sheet. It does not prove the burn dressing was in date, it does not survive the sheet going missing, and it cannot tell you this morning which of your stations are overdue.

An empty cabinet is not a paperwork problem until the moment it is a medical one.
The check

Check it in front of the cabinet, not back at the desk

A round that ends with typing a clipboard into a spreadsheet is a round that gets skipped. The record is made where the cabinet is, by the person looking into it.

The station record, the inspection that runs against it, and the contents and history that build up underneath — every control on all three. Hover a card to light that control on the screen, or hover the screenshots themselves to magnify them and click to open one full size.

A first-aid station record on the phone: Corporate Office — Reception AED, status OK, its QR label, and the box type, code, location, department, custodian, last inspection and next inspection

The station, on the phone

A new first-aid inspection on the phone: today’s date, and checklist steps each offering OK, Not OK and N/A, with OK pre-selected, above a save button

The check, in front of the cabinet

The lower half of a first-aid station record: a contents list holding an item with its quantity and expiry date, a save button, three logged inspections each showing fifteen of fifteen checks OK, an empty attachments panel, and camera and gallery buttons

What builds up underneath

Screenshots from a working build. Illustrative records — not a customer.

The tag chooses the record

Scan the label on the cabinet door and that station opens. No searching a list of eleven, and no chance of filing today’s check against the wrong cabinet — which is how paper rounds quietly go wrong.

A clean kit takes under a minute

Every step starts at OK and the inspector flags the exceptions. That is deliberate: a checklist that takes fifteen taps to say “fine” becomes theatre by the third cabinet.

A photograph, not an opinion

“Gloves low” is a judgement somebody has to trust. A picture of two gloves in a box, attached to the step that failed, is a record — and it is what an inspector will ask to see.

A weak signal is expected

Kits live in tank farms, plant rooms and drum stores, which are exactly the places with no reception. The check is captured at the cabinet and syncs when the phone finds a bar.

The register

Every station on every site, in one list

A live register from a working month. Eleven stations across five sites, filterable by readiness, site and type.

First-aid station register

Kits, eye-wash stations, emergency showers and AED cabinets — one list, five sites

Illustrative data — not a customer
Readiness
  • FA-HOU-01
    OK

    Warehouse A — North Wall Cabinet

    Type
    Industrial
    Location
    Houston — Warehouse A
    Custodian
    Robert Pierce
    Last checked
    Next due
  • FA-HOU-02
    OK

    Loading Dock 3 — Dock Office

    Type
    Standard
    Location
    Houston — Loading Dock 3
    Custodian
    Robert Pierce
    Last checked
    Next due
  • FA-HOU-03
    Expired

    Maintenance Shop — Tool Crib

    Type
    Industrial
    Location
    Houston — Maintenance Shop
    Custodian
    James Okonkwo
    Last checked
    Next due
    5d late
  • FA-HOU-04
    OK

    Chemical Yard — Emergency Eye Wash

    Type
    Eye Wash Station
    Location
    Houston — Chemical Yard
    Custodian
    Angela Reyes
    Last checked
    Next due
  • FA-HOU-05
    OK

    Plant Entrance — AED Cabinet

    Type
    AED / Defibrillator
    Location
    Houston — Plant Entrance
    Custodian
    Nicole Hayes
    Last checked
    Next due
  • FA-BR-01
    OK

    Tank Farm B — Burn Kit Station

    Type
    Burns
    Location
    Baton Rouge — Tank Farm B
    Custodian
    Derek Coleman
    Last checked
    Next due
  • FA-BR-02
    Expired

    Drum Storage — Emergency Shower

    Type
    Eye Wash Station
    Location
    Baton Rouge — Drum Storage
    Custodian
    Derek Coleman
    Last checked
    Next due
    10d late
  • FA-GAR-01
    OK

    Weld Bay 2 — Burn Kit

    Type
    Burns
    Location
    Gary — Weld Bay 2
    Custodian
    Victor Ramos
    Last checked
    Next due
  • FA-GAR-02
    Needs restock

    Paint Booth — Respirator Station

    Type
    Industrial
    Location
    Gary — Paint Booth
    Custodian
    Victor Ramos
    Last checked
    Next due
  • FA-PHX-01
    OK

    Dock Apron — Fleet Vehicle Kit

    Type
    Vehicle
    Location
    Phoenix — Dock Apron
    Custodian
    Robert Pierce
    Last checked
    Next due
  • FA-PIT-01
    OK

    Corporate Office — Reception AED

    Type
    AED / Defibrillator
    Location
    Ridgeline Corporate Office
    Custodian
    Sarah Whitfield
    Last checked
    Next due

Showing 11 of 11. Eight in date, one short of stock, two overdue — and every one of those three already has an owner and a due date against it.

The same record, in the hand

Not a cut-down version and not a second database — the same station, editable from the floor. A custodian leaves, a cabinet moves to the far wall, a kit gets upgraded from Standard to Industrial: all of it is a change somebody makes standing in front of it, rather than a message to whoever owns the spreadsheet.

The contents toggle at the bottom is the one an HSE manager cares about. It is set by the inspection, not by opinion — a failed step turns it off, and the station's readiness follows it.

Editing a first-aid station on the phone: name, readiness, box type, location, department, custodian, last and next inspection dates, asset code, an all-contents-present toggle and notes
The checklist

Fifteen points, aligned to ANSI/ISEA Z308.1

Every step starts at OK and the inspector flags the exceptions. That is what keeps a compliant kit under a minute — and it is the difference between a checklist and a ritual.

  1. 01Box accessible, visible & clearly marked with first-aid sign
  2. 02Box clean, dry, intact & seal/tamper indicator in place
  3. 03Contents list / register present and legible
  4. 04Adhesive bandages (assorted sizes) — stocked & in-date
  5. 05Sterile gauze pads & wound dressings — stocked & in-date
  6. 06Adhesive / medical tape — present
  7. 07Antiseptic wipes / solution — stocked & in-date
  8. 08Triangular bandage & safety pins — present
  9. 09Nitrile gloves — stocked & in-date
  10. 10Scissors & tweezers — present & functional
  11. 11Burn dressing / burn gel — stocked & in-date
  12. 12Eye wash / sterile saline — stocked & in-date
  13. 13CPR face shield — present
  14. 14Guidance leaflet present
  15. 15No expired items in the kit
A completed first-aid inspection on the phone, dated 2026-07-24 and marked PASS, with each checklist step showing its OK result

A finished check, kept as a record: the date, the result, and every step as it was answered.

This list is the shipped default. The steps are configuration — an administrator edits them under System Settings, so a site on a different standard, or a burn kit that needs an extra item, is a settings change rather than a support ticket.

Follow-through

A failed step is not a note. It is a job.

This is the part that decides whether the module is worth anything. Finding an empty kit is easy; the question is what the finding turns into before everyone walks away.

FA-GAR-02

Paint Booth — Respirator Station

checked Aug 07 by Victor Ramos

13 of 15 steps passed. Two did not — and those two are the reason this station is not ready.

  • Burn dressing / burn gel — stocked & in-date“Burn gel sachets expired 07/2026”
  • Nitrile gloves — stocked & in-date“One pair remaining against a minimum of four”

And then, on its own

The station moved to

Needs restock

On the register, visible to anyone looking at readiness — no second entry, no email to the HSE inbox.

An action was raised

Restock burn gel and nitrile gloves — Paint Booth

Owner
Victor Ramos
Due
due Aug 14

The next inspection was scheduled for Sep 06, 30 days on, and the action will chase itself if it runs past Aug 14. Nobody had to remember any of it — which is the only version of this that survives a busy week.

The cycle

What the round looks like, every time

Eight steps, of which the custodian does three. The rest is the platform doing the remembering — which is the only part of this that a busy month reliably destroys.

  1. 1

    The due date arrives

    The station appears on its custodian’s list. The platform flags it rather than waiting to be asked — nobody has to keep a wall calendar of eleven cabinets.

  2. 2

    Scan at the cabinet

    The QR label on the door opens that station on the phone. No hunting for the right row on a list, and no chance of inspecting the wrong one.

  3. 3

    Work the fifteen points

    Every step starts at OK. The inspector flags the exceptions, which is what keeps a clean kit under a minute and gives a bad one the time it deserves.

  4. 4

    Photograph what failed

    Evidence attaches to the step, not to a folder somebody has to find later. “Gloves low” is an opinion; a photograph is a record.

  5. 5

    The status updates itself

    A clean check leaves the station OK. Any failure moves it to Needs restock, on the register, without a second data entry.

  6. 6

    An action is raised and owned

    Assigned to the custodian with a due date, and chased on its own when it runs late. Nobody has to remember it after the walk back.

  7. 7

    The next check is scheduled

    Counted forward from this inspection on that station’s own interval — thirty days by default, and configurable per asset type.

  8. 8

    The record stands

    Who checked it, when, what they found and what was done about it. That is the artefact an auditor asks for, and it exists because the work was done here.

Escalation

A station that misses its date says so

When a next-due date passes, the station flips to Expired on its own, a corrective action is raised against its custodian, and an HSE notification goes out. Nobody had to run a report to find these two.

Overdue as at · illustrative

  • FA-HOU-03Expired

    Maintenance Shop — Tool Crib

    Houston — Maintenance Shop

    Last checked
    Was due
    · 5 days late

    Action raised against James Okonkwo

  • FA-BR-02Expired

    Drum Storage — Emergency Shower

    Baton Rouge — Drum Storage

    Last checked
    Was due
    · 10 days late

    Action raised against Derek Coleman

Worth being plain about the limit: the platform can tell you a kit is overdue, put a name against it and keep asking. It cannot restock it, and it cannot make somebody walk to the cabinet. What it removes is the excuse that nobody knew.

Beyond the kit

The same round, on every asset that has one

First-aid stations are one register of several. Extinguishers, eye-wash showers and AED cabinets all run the same way — a QR tag on the unit, a checklist against it, a next-due date that moves itself, and a failure that becomes somebody's job.

The fire extinguisher list on a phone: sixteen units with a counter strip, grouped into OK, needs maintenance and expired

One tag per unit

Printed from the record itself, so the label and the register cannot disagree about which asset is which.

Its own interval

First-aid boxes run on thirty days here and extinguishers on ninety. The interval belongs to the asset type, not to the platform.

The same checklist engine

Different steps, identical mechanism: default to OK, flag the exception, attach the evidence, save at the unit.

A failure is a job, everywhere

An owned, dated corrective action, on the same list as every other action a supervisor owns. There is no separate inbox to remember.

The extinguisher round is the same mechanism on a different asset class — sixteen units, QR tags, a ten-point NFPA 10 check and its own overdue queue.

See fire extinguishers
Evidence

What an inspector actually asks for

Buyers respond to clause numbers rather than feature lists, because the clause is the artefact they have to produce on the day.

  • OSHA1910.151(b)

    Adequate first-aid supplies readily available

    Where the evidence comes from

    The station register, the accessibility step, and a dated inspection record per cabinet

  • OSHA1910.151(c)

    Suitable facilities for drenching or flushing the eyes and body

    Where the evidence comes from

    Eye-wash stations and emergency showers on the same schedule, in the same register

  • ANSI/ISEAZ308.1

    Minimum contents of a workplace first-aid kit

    Where the evidence comes from

    The 15-point contents checklist, per station, with photographs against what failed

  • ANSI/ISEAZ358.1

    Eye-wash and emergency-shower inspection

    Where the evidence comes from

    Scheduled checks with evidence, and a next-due date that moves on its own

  • ISO 45001:20188.2

    Emergency preparedness & response

    Where the evidence comes from

    Equipment readiness evidenced on a schedule rather than asserted at audit time

  • ISO 45001:20187.5

    Documented information

    Where the evidence comes from

    Every inspection retained with its photographs, retrievable by station or by site

SentinelHSE supports evidencing these requirements. Certification is an audit of your organisation, not of software — any vendor who tells you their product makes you compliant is selling you a problem.

See all twelve ISO clauses in the full map
Objections

The five things you are already thinking

Answered the way we would answer them in the room, including where the limit is real.

A signature proves somebody signed. It does not prove the burn dressing was in date, it does not survive the card going missing, and it cannot tell you today which of your eleven stations are overdue — you would have to walk to all of them to find out. Here that question is answered on a screen, and the two overdue ones already have an owner against them.

Then use yours. The fifteen steps are the shipped default, aligned to ANSI/ISEA Z308.1; an administrator edits them under System Settings. Different steps for a burn kit than for an AED cabinet is normal, and it is configuration rather than a development ticket.

Whoever owns the station. Each one carries a named custodian, the due-date reminder goes to them, and so does the overdue chase — which is the part that decides whether this works. A register owned by “Facilities” is a register nobody owns.

The check is captured at the cabinet and syncs when the phone finds a bar. That matters more here than almost anywhere else, because the places kits live — tank farms, plant rooms, drum stores — are exactly the places with no reception.

Yes. It can run in our cloud, inside your own cloud account under your policies and retention rules, or entirely on your own servers. Everything exports, so leaving stays a decision you can make later.

See it on your own data

Send us your station list — a spreadsheet is fine, and a photo of the clipboard will do. We'll load it and show you which of your cabinets are overdue today.

Book a walkthroughIncident management

45 minutes. In the illustrative register above, eight of eleven stations are in date and three need somebody — including two that are past their date.